This privacy policy will inform you as to how we collect and process your personal data and tell you about your privacy rights and how the law protects you.

Important information and who we are

Purpose of this privacy policy

This privacy policy aims to give you information on how Adlam Consulting collects and processes your personal data through your use of this website, including any data you may provide through this website and when you contact us by phone, email or by writing to us.

Adlam Consulting are recruitment experts and our website and services are intended for adults aged 18 and over. We do not knowingly collect data relating to children. It is important that you read this privacy notice together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy notice supplements the other notices and is not intended to override them.

Controller

Adlam Consulting Limited is the controller and responsible for your personal data (collectively referred to as “Adlam Consulting”, “we”, “us” or “our” in this privacy notice). Adlam Consulting Limited is a company incorporated in England under registration number 03741781 with its registered office at 3rd Floor, 166 College Road, Harrow, Middlesex HA1 1BH.

We have appointed a data privacy manager who is responsible for overseeing questions in relation to this privacy notice. If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact the data privacy manager in writing using the details set out below.

Contact details

Please mark all correspondence for the attention of the Data Privacy Manager.

Email address: This email address is being protected from spambots. You need JavaScript enabled to view it.

Postal address: 3rd Floor, 166 College Road, Harrow, Middlesex, United Kingdom. HA1 1BH

You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.

The data we collect about you

Personal data, or personal information, means any information about an individual from which that person can be identified. We may collect, use, store and transfer different kinds of personal data about you including:

• Identity Data such as your full name, marital status, title, date of birth and gender.

• Contact Data such as your residential address, email address and phone numbers.

• Employment Data such as your job title, role, current and previous employers, education, academic record and professional qualifications and experience and other terms of employment such as salary and notice period.

• Financial Data such as your bank account details.

• Technical Data such as an internet protocol (IP) address and information about how you access and use our website.

If you fail to provide personal data

Where we need to collect personal data by law, or under the terms of a contract we have with you and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to put forward a candidate for interview or source candidates for a role). In this case, we may have to cease to provide our services to you but we will notify you if this is the case at the time.

How is your personal data collected?

We use different methods to collect data from and about you including where you contact us to apply for one of our advertised roles or with a speculative application and as you use our website. We also collect data about you from public sources including your professional profiles available in the public domain e.g. LinkedIn, Twitter, business Facebook or corporate websites.

Cookies

We use cookies and similar technologies to distinguish you from other users of our website, to improve your experience when accessing the website and to improve the website.

Detailed information on the cookies we use and the purposes for which we use them is set out in our Cookie Notice.

How we use your personal data and the lawful basis for doing so

We will use your personal data as required for the services that we provide as an employment agency and an employment business including presenting roles or candidate profiles that may be of interest to you; managing the recruitment and interview process for clients and candidates; and using data analytics to improve our website. The lawful basis for us doing so is that this is necessary for the performance of a contract with you and/or for our legitimate interests in the efficient running our business and to develop and improve our website.

Change of purpose

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose.

If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

Disclosures of your personal data

We may share your personal data with:

• clients to introduce candidates to them;

• candidates to arrange interviews and engagements;

• credit reference agencies, fraud prevention agencies, our insurers and insurance brokers, compliance partners and other sub-contractors to assess your suitability for a role where this is a condition of us entering into a contract with you;

• third parties if we sell or buy any business or assets, in which case we will disclose your personal data to the prospective seller or buyer of such business or assets;

• third parties if we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms of business and other agreements; or to protect the rights, property, or safety of Adlam Consulting, our clients, or others.

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

International transfers

We do not transfer your personal data outside the European Economic Area (EEA).

Automated decision making

We do not undertake automated decision making or profiling. We do use our computer systems to search and identify personal data in accordance with parameters set by a person. A person will always be involved in the decision-making process.

Data security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. We have put in place procedures to deal with any suspected personal data breach and will notify you and the ICO of a breach where we are legally required to do so.

Data retention

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements and in line with our data retention policy.

Your legal rights

You have a number of rights in relation to the information that we hold about you. These rights include:

• the right to access information we hold about you and to obtain information about how we process it;

• in some circumstances, the right to withdraw your consent to our processing of your information, which you can do at any time. We may continue to process your information if we have another legitimate reason for doing so;

• in some circumstances, the right to receive certain information you have provided to us in an electronic format and/or request that we transmit it to a third party;

• the right to request that we rectify your information if it’s inaccurate or incomplete;

• in some circumstances, the right to request that we erase your information. We may continue to retain your information if we’re entitled or required to retain it; and,

• the right to object to, and to request that we restrict, our processing of your information in some circumstances. There may be situations where you object to, or ask us to restrict, our processing of your information but we’re entitled to continue processing your information and to refuse that request.

If you wish to exercise any of the rights set out above, please contact our Data Privacy Manager.

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

Changes to our privacy policy

This privacy policy may be updated from time to time. We will always make the most recent version available on our website. Please check back frequently to see any updates or changes.